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Some cover safety issues, others lay out your standards for quality. The "general conditions notes" are extremely important. Generally, the first three weeks of a rental go for a sizable flat rate which then drops to a lower weekly rate starting with the fourth week, but a short run may affect the rates. The rental bid may take the length of the run into account. * If the equipment is for a show with a limited run, the closing date.
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Otherwise, they need to know when the trucking company will be picking it up.) * The date the equipment needs to load out of the rental shop and/or the date the equipment must arrive at the theatre (If the shop is providing trucking, they need to know when you need to it to arrive. * The Electrician's name and phone number * The General Manager's name, address, and phone number (the shop needs to know who to send the bid to, and who will be writing the checks that pay for everything) * The Designer's name, phone number, email address, and (optionally) mailing address (so that everyone can contact you with questions to clarify what you want or to ask about possible substitutions.) * The date the Shop Order was written (in case there have been revisions or multiple productions of the show) The first page of a standard Shop Order is always the Title Page, which includes: It is for a very small show, but it includes all of the major elements, though it doesn't have any moving lights, which often need special instructions such as custom gobo loads and mounting hardware. Here is a link to a Microsoft Word (.doc) version of this shop order (). It is usually then given to the rental shops bidding on the order as well as the production electrician, who will coordinate the details with the shops. NOTE: This is the shop order the Lighting Designer puts together. As we talk through the various aspects of writing a Shop Order, you'll see why this format is so important. Over the years, a standard format for Shop Orders has been preferred by most shops, electricians, and designers.
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A smart designer knows which items he (or she) needs to be very specific about requiring and which items are best left for the show's electrician to specify. It's also important to remember that the Shop Order the designer submits is far from the last word on the equipment. If not, it probably won't be provided, and it can be mighty hard to prove that you wanted it if you didn't say so. If you want something, put it on the list. The first principle to remember is that a Shop Order is a legally binding contract. If the equipment is to be rented, the Shop Order is submitted to a rental shop for a bid. It tells your electrician and general manager what they need to get for you, by renting, buying, or building.
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Creating a professional shop order is easy, but many folks don't know how, so here are my thoughts:Ī Shop Order is simply a list of everything you need to implement your lighting design.